There’s a good chance you’ll have plenty of paper, regardless of whether you’re a startup or one that’s established. This includes proposals, contracts and decks. Additionally, it could include training materials. This amount of information can be overwhelming making it difficult to find the information you need.
Document storage services offer secure, off-site locations to store digital documents. Businesses can benefit from more efficient workflows, increased productivity and many other benefits. They can help you save time and money, as well as space in the office by converting paper documents into digital files and organizing them to make them easy to access.
Improved Retrieval Forbes stated that office workers devote 30 to 40% of their workday looking for printed documents. A document storage system provides an online search engine that makes finding important information much easier and faster. It also indexes all files automatically, making it possible for employees find what they are seeking without having to navigate through folders or the file names.
Streamlined Workflows Document storage solutions help users to collaborate in real-time with customers and colleagues, regardless of where they reside. This can increase collaboration and productivity. Document storage solutions also include features such as the ability to control version, eSignature capabilities and more, which could help streamline certain business processes.
Reduced risk: The use of a document storage solution allows for backups to be created in the event of a data interruption or loss. This can be a huge benefit for businesses, especially those that operate in compliance-regulated industries, where fines and license suspensions are possible due to noncompliance.