Online board meeting is a type of virtual meeting that requires the use of a reliable video conferencing program to host meetings. Meetings are held at home or other locations with internet access. They provide many benefits, including better governance for nonprofits and more efficient meeting times and increased diversity of participants.
When using online board meetings the first thing you must make sure to check local laws and regulations along with your mission-driven group. They are generally forbidden by the internal policies of certain mission-driven companies and organizations, and could be illegal in certain states or regions.
Before a virtual meeting, attendees should ensure that their equipment (computer, headsets, microphones) is functioning properly. The person who is organizing the meeting should create an agenda and invite all participants to participate. They should attach a copy of the agenda to the invitation to the calendar to ensure that everyone has access and is able to add notes, comments or feedback prior to the time. This will help streamline the meeting and increase participation.
During the meeting, board members should adhere to online meeting protocol by turning off their cameras and speaking only when asked to speak. The chair of the meeting should solicit volunteers to lead the discussion, and also identify a notetaker. The chair of the board should conduct quick check-ins to ensure that everyone is on the same page and on the same page.
When the meeting is finished It’s crucial to follow-up with any deadlines and actions that were arranged in person or listed on the online board platform. This will encourage accountability and allow the board to reach out to members who aren’t executing in their responsibilities.
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